Phone Locker® Privacy Policy

Last updated: 29 January 2026

Phone Locker®  (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website or engage with us.

This policy applies to all users of the Phone Locker® website and related services.

Phone Locker® is a UK-based business providing secure phone-locking solutions for schools, events and organisations.

Data Controller:
PromoCollection Limited T/A Phone Locker®
Company Registration Number: 09756639
3 Brunel Court Severalls Industrial Park, Colchester, Essex, United Kingdom, CO4 9XP
Email：hello@phonelocker.com
This email is also used for all data protection and privacy enquiries.

What Personal Data We Collect

We may collect and process the following personal data:

a) Information you provide to us

  • Name
  • Email address
  • Phone number
  • Organisation / school name
  • Job title
  • Any information submitted via contact forms, enquiries, downloads or email correspondence

b) Automatically collected information

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and time spent on our website
  • Referring URLs

This data is collected using cookies and similar technologies.

How We Use Your Data

We use your personal data to:

  • Respond to enquiries and requests
  • Provide information about our products and services
  • Manage relationships with customers, schools and partners
  • Improve our website and services
  • Send marketing communications (where consent has been given)
  • Comply with legal or regulatory obligations

Providing this information is therefore a contractual requirement or a requirement necessary to
enter into a contract. If you do not provide the requested personal data, we may not be able to:
• respond fully to your enquiry;
• provide a quotation or proposal;
• proceed with any potential sale, installation, or ongoing support services.


For optional communications (e.g., marketing emails), you are not obliged to provide your 
details or consent, and there are no negative consequences for withholding them other than not receiving such updates.


We do not require you to provide any special category data (e.g., health information) for our
standard services. We will only use your data where we have a lawful basis to do so.

Lawful Bases for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Consent – where you have opted in to marketing communications
  • Legitimate interests – to respond to enquiries and improve our services
  • Contractual necessity – where processing is required to provide a service
  • Legal obligation – where required by law

Marketing Communications

We may send you marketing communications about Phone Locker® where:

  • The contact details are business-related
  • The communication is relevant to your professional role
  • We have a legitimate interest in promoting our services

We may obtain business contact details from publicly available sources such as company websites, LinkedIn, trade directories and event listings.

You have the absolute right to object to direct marketing at any time.

All marketing emails include an unsubscribe link, and you can also opt out by contacting us at hello@phonelocker.com.

Cookies

Our website uses cookies to:

  • Ensure the website functions correctly
  • Analyse website traffic and usage
  • Improve performance and user experience

You can manage or disable cookies through your browser settings. For more information, please see our Cookie Policy.

Data Sharing

We do not sell your personal data.

We may share your data with trusted third parties, including:

  • Website hosting providers
  • CRM and email marketing platforms
  • Analytics providers (e.g. Google Analytics)
  • Email service providers
  • Professional advisers (legal, financial, IT)

All third parties are required to process your data securely and in accordance with UK GDPR.

International Data Transfers

Some of our service providers are located outside the UK, including:

  • Google (United States)
  • Zoho (EU and India data centers)

Where personal data is transferred internationally, we ensure appropriate safeguards are in place, including:

  • UK adequacy regulations
  • International Data Transfer Agreements (IDTA)
  • Standard Contractual Clauses (SCCs)

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting and reporting requirements.

Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to processing
  • Restrict processing
  • Request data portability
  • Withdraw consent at any time

To exercise your rights, please contact: hello@phonelocker.com

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).

Automated Decision-Making

We do not use automated decision-making or profiling that produces legal or significant effects on individuals.

Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse or alteration.

Children’s Data

Phone Locker® does not intentionally collect or process student or children’s personal data.

Where schools use our products, they remain the data controller for any student information.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

Privacy Policy Complaints and Enquiries

If you have any queries or complaints about our Privacy Policy please contact us at:

   3 Brunel Court Severalls, Colchester, CO4 9XP Essex United Kingdom

   hello@phonelocker.com

  (+44) 203 916 5098